How to Protect Yourself from Bookkeeper Fraud?

A bookkeeper who steals from you do not normally appear with a bright neon name tag with the word, “thief,” blazed across it. They are normally the people whom you would suspect the least.

Sadly the story of embezzlement is told way too many times. One particular bookkeeper had been stealing from a company for an entire 15 years and had embezzled thousands of dollars from them, forcing them into bankruptcy. Not only did their money vanish, but so did she. Poof!

Five tips to help keep your company safe from Bookkeeper fraud :

Never give your banking information to anyone –

NEVER. Not a single person. Giving a banking or financial institution password to someone else is like handing the head mouse your key to the cheese room. Once you realize that you have money missing, it is too late. That money and your bookkeeper are probably long gone by then.

Same thing goes for leaving blank signed checks lying around for when you leave for holidays. It’s an easy solution if you plan on being gone and shipments are coming in while you will not be there to pay or sign for them. This is something that many people do in good faith – a common thing. It’s done for the ease of handling business for staff, office managers, and employees. What it means to a thief is a trip to paradise without having even to forge your signature. Don’t do it.

Giving signing authority on your bank accounts over to your bookkeeper

No, No, No! That’s giving authorized permission to use your accounts for anything. You are responsible – whether that was your ‘intention’ or not. In the financial industry and legal interpretation of your actions – You are held liable! Signing authority means ownership. Check here !

Do not hand over your bank statements to your bookkeeper unopened

You must be the first and only person to review that document before it gets into their hands. Be consistent with this every month. Bookkeepers are often the only ones who open bank statements, and their actions can be overlooked for decades before they are discovered because of this one simple letter opening task. Open all financial statements first yourself.

Have a check and balance system with your bookkeeping and accounting-

Let two completely different people handle each function. The accountant will be responsible for the review of the bookkeeper records, and the bookkeeper will be responsible for the review of the accountant financial interpretation of the records. One will serve to, ‘look over the shoulder,’ of the other.

It cost them everything they ever owned and their spirit never recovered from that loss because their bookkeeper and accountant fled the country and my grandparents were left to look after the devastation those two caused. The money they lost was never recovered. It cost our entire family.

To conclude:

Thieves like to brag about how ‘honest’ they are. If the hair on the back of your neck is standing up while you are listening to a story like this – then trust your instincts. Consistency and awareness are the keys. Keep your thumb on the throb of your business. Always use bookkeepers melbourne {}.

Finding the Best Bookkeeper

Finding the Best Bookkeeper

In business, even if it is only a small business you still need record every transaction that you have, so that you will know if you are gaining or losing, and also you will know the movement of money into and out of your business. As an owner of the business, you don’t always have enough time to carry out tasks like this because you will be busier in making your business go bigger and become more competitive to other companies, that is why you need to hire the best outsource bookkeeper that can help you with bookkeeping transactions. One thing you need to do in finding the best bookkeeper is to look to outsourcing bookkeeping provider that provides a good service to their customers. By reading a number of websites and blogs about outsourcing bookkeeping transactions, you can read some comments on the blog that it will make it your source in choosing the best bookkeeper. Also, you make sure that if you hire the best bookkeeper that they should be available all the time, because if you have anything to ask or you need some clarification you can ask your bookkeeper immediately.

Finding the Best Bookkeeper

One of the main reasons why most business companies hiring a bookkeeper, is to makes their financial transaction become fast and accurate. So, they need to look for the best bookkeeper in order for it to happen. You need to take into considerations that even if you pay high rates to your best bookkeeper, the important thing is that they give you an output that you want for your financial transactions. Some bookkeepers only do their job, based on the amount you have pay. Most of the best bookkeepers are paid high rates. There are some advantages in hiring the best bookkeeper, one is that you have lots of time in focusing on your business on how to make it grow bigger, because you are rest assured that there is someone who is an expert to handle your financial transactions. The best bookkeeper with keep their eye on your account on a regular basis. This helps a lot in order to keep your cashflow under control, which is vital for business growth.

Before you hire the best bookkeeper, you need to know and understand what your business need, what types and methods bookkeeping system that you will use. The bookkeeper will also gather information from your business, like if how many transactions do you make on a daily, weekly or monthly basis, it helps to determine how much bookkeeping time will be needed. The most important thing in hiring the best bookkeeper is to make sure that they have a security tool for your financial data. They give the best service for bookkeeping, but they don’t have the security tools for your financial data. Your business my put-on risk, because there are lots of computer hackers nowadays. There are lots of ways in finding the best bookkeeper, but don’t forget some important things like the safety for your business. It is a big advantage to your business if you hire the best bookkeeper and it will help a lot with your business.Find more information here

Setting Expectations for a Bookkeeper

Most business owners will do their best for the benefit of their business. They think that they can learn lots of things like bookkeeping, but it is so hard to handle bookkeeping transactions. By hiring a bookkeeper, it will help you a lot to your busi

Most business owners will do their best for the benefit of their business. They think that they can learn lots of things like bookkeeping, but it is so hard to handle bookkeeping transactions. By hiring a bookkeeper, it will help you a lot to your business. Also as a business owner, you will have lots of time in focusing on how to make your business grow bigger and become more competitive on the market. It is important to hire a bookkeeper so that you will know what the status of financial in your business—and whether it is still gaining or losing. One of the things that you will expect to bookkeeper is, a bookkeeper should understand what you are planning to do with your financial transactions. When you are planning to buy a device for your business, the bookkeeper should know the concept of setting up asset and liability accounts. Your bookkeeper should know the different types of account the income, equity, expenses, assets, and the liabilities. The bookkeeper that you will hire should know all the paperwork needed—no matter how large or small. All financial records it should be clear and accurate. Also, if you hire a bookkeeper they should have good communication skills. Sometimes the cause of error and delays is misunderstanding through a of lack of communication. The bookkeeper should ask some clarification or maybe ask help if they don’t understand something, and also it is important that your bookkeeper will be available anytime because if you as a client have also some clarification or you need help, you can easily contact your bookkeeper and get information.

Most business owners will do their best for the benefit of their business. They think that they can learn lots of things like bookkeeping, but it is so hard to handle bookkeeping transactions. By hiring a bookkeeper, it will help you a lot to your busi

Business work becomes faster and easier. This is because of the help of the new technology like advanced software. Most of the business companies today are using computers. So, your bookkeeper must be computer literate, especially as most bookkeepers nowadays do not use a paper and pen for manual bookkeeping. The bookkeeper that you will hire should be familiar with bookkeeping software, and also the bookkeeper need to have experienced with Excel, Word, email, and the Internet. It is easy to input data and check data if you are using Word or Excel. A bookkeeper need to have a security tool for your financial data, that it will not be access by the computers hackers in order to avoid some trouble or conflict that might happen. A bookkeeper still willing to learn more, your bookkeeper need to be committed to improve their skills by self-study. The clients will be benefited if the bookkeeper is willing to learn more, not only the clients will be benefited of that also the bookkeepers, because it is so important to stay up to date with the accounting a business requires. One of the important things you need to look for in hiring a bookkeeper is a bookkeeper needs to have a basic understanding of your business. This is because every business company has its own terms and conditions. So make sure that the bookkeeper you hire has a general understanding of the business.

In order to identify the actual cost of the business project, the job cost should be tracked by item and job detail, and it is important all the financial records need to be accurate and reliable, and the bookkeeper that you hire will be the one do that job. So, make sure that the bookkeeper is aware of your financial transactions. A bookkeeper needs to give their full commitment to your business—it is important that the bookkeeper is willing to make your business a priority in order to complete their work in a timely and professional manner.Continue Reading


Professional Bookkeeping Services for Smooth Business Working

Professional Bookkeeping Services for Smooth Business Working

Most businesses become successful because of having an effective bookkeeping service. The transactions of your business will run smoothly, simply because of having a professional bookkeeping service. You will feel relaxed and less worried because you are rest assured that the professional bookkeeper that you been hired is well-trained or an expert in bookkeeping. Having a professional bookkeeping can save you money, time and energy.You can find more detail here. You will have lots of time in doing things to make your business grow bigger. Expert bookkeeper is great in dealing bookkeeping problems—they can easily find solution, they are the best in stabilizing the books of accounts, preparing invoices and handling accounts payable. You don’t need to train or handle a professional bookkeeper because they already know what to do. All you need to do is give all the financial data that the bookkeeper need, and have good communication with the bookkeeper so that, if there is any problem, it can be fixed immediately.

There are lots of advantages in having a professional bookkeeping that handle your financial transactions. It makes your business transactions run smoothly. Some business companies are having problems with their business, because they don’t have the exact record on their financial transactions—they don’t know if they are still gaining or losing. So, by having a professional bookkeeper you will know immediately whether there are any problems financially giving you time to find a solution. Hiring a professional bookkeeper is just the same as hiring an in-house Certified Public Accountant; they can give you good quality of work. With an outsourced professional bookkeeper you don’t have to pay monthly salary and other benefits, you only per transaction or deal than you both agreed. Look for a professional bookkeeper that will keep all your financial records safe, because nowadays there are lots of computer scammers that can easily access computer servers if you don’t have any security protection.

Professional Bookkeeping Services for Smooth Business Working

A professional bookkeeper should have a good relationship with their clients or with good customer service. It will be advantage both the bookkeeper and the client. The client will not hesitate to ask to the bookkeeper about the bookkeeping of the client’s business. And, if there is some problem that might encounter, it will easily be fixed. The professional bookkeeper will also give you some advice on how to make your business grow bigger and to become more competitive on the market. When you already find a professional bookkeeper that will do your financial transactions, make sure that they are legal to offer bookkeeping services, because there are some outsource providers that are illegal or without any document which allows them to work.

There are so many advantages when you work with professional bookkeeper—it makes your business transactions run smoother. However, even if you do have professional bookkeeper but don’t have good working relationship, it will still result in a bad output. Don’t think that you are wasting your money hiring a professional bookkeeper; the key is that they provide a good, reliable and trustworthy service.Continue Reading..