Bookkeeping Tips

5 Easy Ways to Take Control of Bookkeeping Without Wasting Your Time

Bookkeeping can be defined as the process of maintaining an up to date and accurate business financial record. In simple term, bookkeeping can be defined as the process of monitoring the inflow and outflow of monetary funds. Proper bookkeeping helps a business to manage its cash flow more effectively.

Below are a few bookkeeping tips which can help a business gain astrong grip over its financial activities:

Maintain regular records and do all of the input yourself

It is best to maintain your records on a regular basis and update them on a daily basis if possible. Even though this daily maintenance of record keeping can be time-consuming, it is worthwhile as you will be able to keep a tight control over the business’s financial transactions and react to them more quickly.Although it may strike fear in the heart of many, the truth this can be the actual reason why books are not done currently. It is important as a business owner to take time out to learn the basics of bookkeeping, at least you should be able to print out areport and check the accuracy of the employee who did the work. Delegating the job is not a problem but it necessary you know what is done.


Always make it a point to file all your invoices related to the business neatly. If you do this, you will be able to find any invoices you are looking for faster. This orderly filing will also help establish a sound audit trail for all business transactions when the accounts need to be completed, or the tax returns need to be filed. See more.


Since computers have started to replace manual record keeping, it may be a good idea to maintain your bookkeeping using a specialist accounts software package. Using accounts software makes it is a lot easier to keep track of records and also helps in generating regular reports, which can also be converted into graphs and charts for easier understanding. Furthermore, these reports can speed up the business decision-making process when deciding the best course of action to take.

Review and Crosscheck

Always crosscheck all the financial entries that you have made against the bank account statements on a monthly basis. This way you will ensure that your records are always synchronised with the bank statements and quickly identify any errors or mistakes that might have happened during data entry.


A business’s books and records, if maintained properly and regularly, can help you to forecast the amount of tax that needs to be provided for so you will have enough reserves to pay the business tax bill at the end of the financial year. There is nothing more problematic than having to pay a tax bill at the end of a year which is a surprise and for which you have not saved up.



Many of the business owners tend to make the mistake of not maintaining proper records for their financial activities and get into trouble during inspections carried. These inspections can sometimes lead to hefty fines and penalties being issued. Therefore, it is very important that the bookkeeping activities of your firm are carried out with utmost diligence to avoid mistakes.  Check out this site:

Bookkeeping Tips

Five Top Ways to Get the Best Bookkeepers Melbourne for Your Small Business

Have you thought about which bookkeeper is the one for you? Unfortunately there are many small businesses who struggle with this decision simply because they aren’t sure who to look for. That’s a real problem for most as they have no experience in dealing with such matters. It’s a nightmare at times because when you don’t know who to turn to, it’s frustrating and highly annoying too. However, there are a few simple ways to get the best bookkeeper; read on to find a few methods you might want to consider.

Compile a List of Five Bookkeepers Melbourne and Compare Their Services

First and foremost, you have to create a short list of around five or six potential bookkeepers. It’s easy enough to do this; you can go online and search for bookkeepers who might be able to help you. When the list is complete you can go ahead and compare what services they offer. If some only offer a part-time service but you absolutely want a full-time one, they might be ruled out. Also, you need to ensure the bookkeeping services offer a great service.

Look At Costs and Value for Money

Next, you have to compare the costs and see which bookkeeping services are able to offer value for money. Far too many business owners don’t do this and as a result they end up overpaying for their services. This can be a real issue to say the least and it’s something which thousands have issues with too. Instead, your bookkeeper must be able to offer a great service and a decent price. Getting value for money is important even when you like one bookkeeper above the other.

Have They The Experience?

Experience might not count for a lot and yet it really is an important factor to consider. Bookkeeping is quite varied and you need to know the people you leave in charge of your business know what they’re doing. It’s all too easy to hire someone but it’s another to hire a bookkeeping service with the relevant experience. Bookkeepers Melbourne can be very useful and really with the right experience you can feel a lot more at ease with them. Always look at the experience they have.

Do They Have A Good Reputation?

Are you really happy enough to hire someone whose reputation is down the toilet? In truth you are not going to feel one hundred and ten percent happy with them and you are always going to wonder if they will leave you in the lurch. There’s a reason why someone has built a good reputation and you have to consider that when finding the right bookkeeping service for your small business. To find out more, check out

Do You Feel Comfortable With The Bookkeepers?

Lastly, you might want to think about whether or not you feel comfortable or happy with the bookkeeper? Do you feel they are offering the best service and do you get a good vibe around them or do you feel there is something just not quite right with them? These are the things you have to think about when choosing a new bookkeeping service. The bookkeeping service you choose should be ones you’re happy with.

Find the Best

Finding new bookkeepers might seem like an impossible task but it has become very simple to say the least. The above are just a few things you might want to take into consideration when it comes to hiring someone. You want to ensure you are truly happy with them and that they offer a great service too. Find the best bookkeepers Melbourne.

Bookkeeping Tips

Tips for Those Who Travel A Lot

Travel A Lot

For those of you who spend a lot of time traveling you could probably use some tips on how to maintain somewhat of a normal life while you’re off on your adventures. It’s easy to get overwhelmed and caught up in the demands that a traveling life can bring and totally lose place of what normal feels like. While most of the time this might seem okay this is not what you want the rest of your life to be like so check out these tips that we have for you!


Keep some kind of a routine. Even if it is only one thing that you do everyday this will help you feel somewhat normal. It may be just having a cup of coffee everyday or going for a walk every morning. It’s important to keep some sort of a routine so that your body knows that you have something predictable everyday. This helps keep you moving smoothly through your day and will help keep you more organized throughout your day and weeks. Starting a new habit can be hard so maybe try keeping an alarm on your phone to help your remember until it becomes something that you do without thinking.


Travel A LotIf you travel a lot it’s important that you can stay in touch with the people that mean the most to you which means you need to have a reliable source of communication. You can find some great deals with AT&T and the service is available nationwide and even internationally. You can use AT&T for wireless, home phone, and you can even bundle their service with Direct TV for when you are at home and want to watch TV. Check out the awesome deals they have available at their Groupon page. Here you’ll find all of the best deals available and you’ll also find any promos and codes available to you. Use this awesome service to stay in touch with all of your family and friends!


Other advice would be things that you may already know but it’s helpful to be reminded of sometimes. Make sure that someone back at home has copies of all your important papers such as birth certificates and passports in case you ever need a copy and can’t get home. This way you can have it sent to you. Make sure that when you are traveling that someone back at home always has a copy of your itinerary so that if something terrible should happen to you someone knows where to find you. Most of all always use common sense and stay safe. It’s even more important to be aware of your surroundings when you’re in an unfamiliar place. While you’re making all of these preparations make sure to enjoy your travels and gain as many new experiences as possible!

Bookkeeping Tips

How to Protect Yourself from Bookkeeper Fraud?

A bookkeeper who steals from you do not normally appear with a bright neon name tag with the word, “thief,” blazed across it. They are normally the people whom you would suspect the least.

Sadly the story of embezzlement is told way too many times. One particular bookkeeper had been stealing from a company for an entire 15 years and had embezzled thousands of dollars from them, forcing them into bankruptcy. Not only did their money vanish, but so did she. Poof!

Five tips to help keep your company safe from Bookkeeper fraud :

Never give your banking information to anyone –

NEVER. Not a single person. Giving a banking or financial institution password to someone else is like handing the head mouse your key to the cheese room. Once you realize that you have money missing, it is too late. That money and your bookkeeper are probably long gone by then.

Same thing goes for leaving blank signed checks lying around for when you leave for holidays. It’s an easy solution if you plan on being gone and shipments are coming in while you will not be there to pay or sign for them. This is something that many people do in good faith – a common thing. It’s done for the ease of handling business for staff, office managers, and employees. What it means to a thief is a trip to paradise without having even to forge your signature. Don’t do it.

Giving signing authority on your bank accounts over to your bookkeeper

No, No, No! That’s giving authorized permission to use your accounts for anything. You are responsible – whether that was your ‘intention’ or not. In the financial industry and legal interpretation of your actions – You are held liable! Signing authority means ownership. Check here !

Do not hand over your bank statements to your bookkeeper unopened

You must be the first and only person to review that document before it gets into their hands. Be consistent with this every month. Bookkeepers are often the only ones who open bank statements, and their actions can be overlooked for decades before they are discovered because of this one simple letter opening task. Open all financial statements first yourself.

Have a check and balance system with your bookkeeping and accounting-

Let two completely different people handle each function. The accountant will be responsible for the review of the bookkeeper records, and the bookkeeper will be responsible for the review of the accountant financial interpretation of the records. One will serve to, ‘look over the shoulder,’ of the other.

It cost them everything they ever owned and their spirit never recovered from that loss because their bookkeeper and accountant fled the country and my grandparents were left to look after the devastation those two caused. The money they lost was never recovered. It cost our entire family.

To conclude:

Thieves like to brag about how ‘honest’ they are. If the hair on the back of your neck is standing up while you are listening to a story like this – then trust your instincts. Consistency and awareness are the keys. Keep your thumb on the throb of your business. Always use bookkeepers melbourne {}.

Bookkeeping Tips

Finding the Best Bookkeeper

Finding the Best Bookkeeper

In business, even if it is only a small business you still need record every transaction that you have, so that you will know if you are gaining or losing, and also you will know the movement of money into and out of your business. As an owner of the business, you don’t always have enough time to carry out tasks like this because you will be busier in making your business go bigger and become more competitive to other companies, that is why you need to hire the best outsource bookkeeper that can help you with bookkeeping transactions. One thing you need to do in finding the best bookkeeper is to look to outsourcing bookkeeping provider that provides a good service to their customers. By reading a number of websites and blogs about outsourcing bookkeeping transactions, you can read some comments on the blog that it will make it your source in choosing the best bookkeeper. Also, you make sure that if you hire the best bookkeeper that they should be available all the time, because if you have anything to ask or you need some clarification you can ask your bookkeeper immediately.

Finding the Best Bookkeeper

One of the main reasons why most business companies hiring a bookkeeper, is to makes their financial transaction become fast and accurate. So, they need to look for the best bookkeeper in order for it to happen. You need to take into considerations that even if you pay high rates to your best bookkeeper, the important thing is that they give you an output that you want for your financial transactions. Some bookkeepers only do their job, based on the amount you have pay. Most of the best bookkeepers are paid high rates. There are some advantages in hiring the best bookkeeper, one is that you have lots of time in focusing on your business on how to make it grow bigger, because you are rest assured that there is someone who is an expert to handle your financial transactions. The best bookkeeper with keep their eye on your account on a regular basis. This helps a lot in order to keep your cashflow under control, which is vital for business growth.

Before you hire the best bookkeeper, you need to know and understand what your business need, what types and methods bookkeeping system that you will use. The bookkeeper will also gather information from your business, like if how many transactions do you make on a daily, weekly or monthly basis, it helps to determine how much bookkeeping time will be needed. The most important thing in hiring the best bookkeeper is to make sure that they have a security tool for your financial data. They give the best service for bookkeeping, but they don’t have the security tools for your financial data. Your business my put-on risk, because there are lots of computer hackers nowadays. There are lots of ways in finding the best bookkeeper, but don’t forget some important things like the safety for your business. It is a big advantage to your business if you hire the best bookkeeper and it will help a lot with your business.Find more information here

Bookkeeping Tips

Setting Expectations for a Bookkeeper

Most business owners will do their best for the benefit of their business. They think that they can learn lots of things like bookkeeping, but it is so hard to handle bookkeeping transactions. By hiring a bookkeeper, it will help you a lot to your busi

Most business owners will do their best for the benefit of their business. They think that they can learn lots of things like bookkeeping, but it is so hard to handle bookkeeping transactions. By hiring a bookkeeper, it will help you a lot to your business. Also as a business owner, you will have lots of time in focusing on how to make your business grow bigger and become more competitive on the market. It is important to hire a bookkeeper so that you will know what the status of financial in your business—and whether it is still gaining or losing. One of the things that you will expect to bookkeeper is, a bookkeeper should understand what you are planning to do with your financial transactions. When you are planning to buy a device for your business, the bookkeeper should know the concept of setting up asset and liability accounts. Your bookkeeper should know the different types of account the income, equity, expenses, assets, and the liabilities. The bookkeeper that you will hire should know all the paperwork needed—no matter how large or small. All financial records it should be clear and accurate. Also, if you hire a bookkeeper they should have good communication skills. Sometimes the cause of error and delays is misunderstanding through a of lack of communication. The bookkeeper should ask some clarification or maybe ask help if they don’t understand something, and also it is important that your bookkeeper will be available anytime because if you as a client have also some clarification or you need help, you can easily contact your bookkeeper and get information.

Most business owners will do their best for the benefit of their business. They think that they can learn lots of things like bookkeeping, but it is so hard to handle bookkeeping transactions. By hiring a bookkeeper, it will help you a lot to your busi

Business work becomes faster and easier. This is because of the help of the new technology like advanced software. Most of the business companies today are using computers. So, your bookkeeper must be computer literate, especially as most bookkeepers nowadays do not use a paper and pen for manual bookkeeping. The bookkeeper that you will hire should be familiar with bookkeeping software, and also the bookkeeper need to have experienced with Excel, Word, email, and the Internet. It is easy to input data and check data if you are using Word or Excel. A bookkeeper need to have a security tool for your financial data, that it will not be access by the computers hackers in order to avoid some trouble or conflict that might happen. A bookkeeper still willing to learn more, your bookkeeper need to be committed to improve their skills by self-study. The clients will be benefited if the bookkeeper is willing to learn more, not only the clients will be benefited of that also the bookkeepers, because it is so important to stay up to date with the accounting a business requires. One of the important things you need to look for in hiring a bookkeeper is a bookkeeper needs to have a basic understanding of your business. This is because every business company has its own terms and conditions. So make sure that the bookkeeper you hire has a general understanding of the business.

In order to identify the actual cost of the business project, the job cost should be tracked by item and job detail, and it is important all the financial records need to be accurate and reliable, and the bookkeeper that you hire will be the one do that job. So, make sure that the bookkeeper is aware of your financial transactions. A bookkeeper needs to give their full commitment to your business—it is important that the bookkeeper is willing to make your business a priority in order to complete their work in a timely and professional manner.Continue Reading


Bookkeeping Tips

Professional Bookkeeping Services for Smooth Business Working

Professional Bookkeeping Services for Smooth Business Working

Most businesses become successful because of having an effective bookkeeping service. The transactions of your business will run smoothly, simply because of having a professional bookkeeping service. You will feel relaxed and less worried because you are rest assured that the professional bookkeeper that you been hired is well-trained or an expert in bookkeeping. Having a professional bookkeeping can save you money, time and energy.You can find more detail here. You will have lots of time in doing things to make your business grow bigger. Expert bookkeeper is great in dealing bookkeeping problems—they can easily find solution, they are the best in stabilizing the books of accounts, preparing invoices and handling accounts payable. You don’t need to train or handle a professional bookkeeper because they already know what to do. All you need to do is give all the financial data that the bookkeeper need, and have good communication with the bookkeeper so that, if there is any problem, it can be fixed immediately.

There are lots of advantages in having a professional bookkeeping that handle your financial transactions. It makes your business transactions run smoothly. Some business companies are having problems with their business, because they don’t have the exact record on their financial transactions—they don’t know if they are still gaining or losing. So, by having a professional bookkeeper you will know immediately whether there are any problems financially giving you time to find a solution. Hiring a professional bookkeeper is just the same as hiring an in-house Certified Public Accountant; they can give you good quality of work. With an outsourced professional bookkeeper you don’t have to pay monthly salary and other benefits, you only per transaction or deal than you both agreed. Look for a professional bookkeeper that will keep all your financial records safe, because nowadays there are lots of computer scammers that can easily access computer servers if you don’t have any security protection.

Professional Bookkeeping Services for Smooth Business Working

A professional bookkeeper should have a good relationship with their clients or with good customer service. It will be advantage both the bookkeeper and the client. The client will not hesitate to ask to the bookkeeper about the bookkeeping of the client’s business. And, if there is some problem that might encounter, it will easily be fixed. The professional bookkeeper will also give you some advice on how to make your business grow bigger and to become more competitive on the market. When you already find a professional bookkeeper that will do your financial transactions, make sure that they are legal to offer bookkeeping services, because there are some outsource providers that are illegal or without any document which allows them to work.

There are so many advantages when you work with professional bookkeeper—it makes your business transactions run smoother. However, even if you do have professional bookkeeper but don’t have good working relationship, it will still result in a bad output. Don’t think that you are wasting your money hiring a professional bookkeeper; the key is that they provide a good, reliable and trustworthy service.Continue Reading..